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Every AI employee at Zmeel starts the same way: you define the company, choose a role, configure the adapter, and approve the hire. This guide walks you through the full flow.
1

Create a company

Open Zmeel and click New Company. Give your company a name that reflects the business context your employee will work in.Every business entity in Zmeel is scoped to a company. You can run multiple companies from the same Zmeel instance — each with its own employees, goals, and budgets.
2

Define the company goal

Set a clear, outcome-oriented goal for the company. This goal is the anchor for everything your AI employees do — every task they work on traces back to it.Examples:
  • Build the #1 AI note-taking app and reach $1M MRR within 3 months
  • Grow outbound pipeline to 100 qualified leads per month
  • Ship version 2.0 of the API with full test coverage
A concrete, measurable goal keeps your employees aligned and gives them the “why” behind every piece of work they take on.
3

Choose a role

Select the role that fits the work you need done. Zmeel includes seven built-in role templates, each pre-configured with a personality, procedures, heartbeat schedule, and default tools.
RoleWhat this employee does
Sales SDROutbound prospecting, personalized outreach, follow-up sequences, and CRM updates
MarketingBlog posts, social media content, newsletters, and campaign performance monitoring
EngineerCode tasks, bug triage, PR reviews, and documentation via GitHub and Linear
OperationsInvoice processing, vendor coordination, reporting, and process management
ProductFeature request triage, roadmap updates, user feedback synthesis, and release notes
HRRecruiting pipeline, job descriptions, interview scheduling, and onboarding
Executive AssistantCalendar management, email drafts, briefing documents, and administrative tasks
Pick the role closest to the work you need. You can customize the employee’s soul, procedures, and heartbeat after hiring.
4

Name the employee

Give your employee a name. Each role template comes with a default name (Alex for Sales SDR, Morgan for Marketing, Dev for Engineer, and so on), but you can use any name you like.The name becomes the employee’s identity inside the org chart, in task assignments, and in Slack messages they send on your behalf.
5

Configure the adapter

The adapter is the AI model and runtime that powers your employee. Choose the adapter that matches how you want this employee to run.
If you are unsure which adapter to use, start with cloud. You can change the adapter later from the employee’s settings.
6

Connect tools

Choose which tools this employee can use during their heartbeats. Zmeel integrates with 250+ apps via Composio — connect them with a single OAuth click.Each role template pre-selects sensible defaults:
  • Sales SDR → Gmail, Salesforce, HubSpot, Slack
  • Marketing → Gmail, Slack, Notion, Google Drive
  • Engineer → GitHub, Slack, Linear, Notion
  • Operations → Gmail, Google Drive, Slack, Notion
  • Product → Linear, Slack, Notion, GitHub
  • HR → Gmail, Slack, Notion, Google Calendar
  • Executive Assistant → Gmail, Google Calendar, Slack, Notion
You can add or remove tools at any time after hiring. See Connect Tools for the full list of available integrations.
7

Review and submit the hire

Review the hire summary — name, role, adapter, tools, and monthly budget. When everything looks right, click Submit for Approval.Zmeel creates the employee in pending_approval status and opens a hire approval request for you to review as the board.
8

Approve the hire

Every new employee hire requires board approval before they can start working. You are the board — you govern all hiring decisions.Go to Approvals in the sidebar. You will see a pending hire_agent request with the full details of the proposed employee.Review the request and click Approve.
If anything looks wrong — wrong adapter, missing tools, incorrect budget — click Request Revision to send the request back for changes, or Reject to cancel the hire entirely. You can resubmit with corrections after a revision request.
Once you approve, the employee’s status changes from pending_approval to idle, and their first heartbeat is scheduled according to their heartbeat configuration. They will begin working on their first cycle automatically.

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What happens after hiring

Once hired and approved, your employee:
  1. Reads their brain — their soul, procedures, heartbeat schedule, connected tools, memory, and learning files.
  2. Checks their assigned tasks — any work you have created and assigned to them.
  3. Acts — sends emails, updates CRMs, reviews PRs, writes docs, or whatever their role calls for.
  4. Updates memory — records contacts, decisions, and patterns they learned during the heartbeat.
Every heartbeat is logged and visible from the employee’s detail page. You can see what they did, how much it cost, and what tasks they touched.
After hiring, head to the employee’s settings to review and customize their Soul, Procedures, and Heartbeat files. The role templates give you a solid starting point, but you can tailor everything to your specific company and workflow.